Documents

All our main documents can be found here


AGM Notice and Agenda – 2017

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AGM Agenda – 2017

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AGM Draft Minutes 2016

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Greyhound Express Spring-Summer 2017

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Executive Minutes – March 2017

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Euthanasia SOP

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Final Jan 2017 Minutes

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3.2 Volunteer Strategy

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Minutes – January 2017

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Trustees Action Plan

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Volunteer Job Descriptions

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Volunteer Job Descriptions

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Trustees Action Plan

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JD Director of Administration

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JD Director of Communications

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JD Director of Regional Operations

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JD Director or Rescue Operations

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JD Director of Finance

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JD Director of Human Resources

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JD Director of Physical Resources

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JD Chair and Vice Chair

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100 Club Report

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Volunteer Strategy Version 2

GRW vol strat v.2

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Executive Minutes November 2016

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Charities Reserves Policy Guidance

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Charities Risk Management Guidance

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Minutes of September 2016 Trustee Meeting

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GRW Email Policy

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Greyhound Express Spring-Summer 2016

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Greyhound Express Autumn-Winter 2015

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Last Hope Walk Sponsorship Form 2016

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Legacy Wording Guidance

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Pay Policy

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Volunteering Policy

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Annual Report 2015-2016

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Report of Accounts 2015-2016

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Executive Minutes – May 2016

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Notice and Agenda of AGM 2016

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2016 satisfaction survey (Full Report)

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GRW Employers Liability Insurance Certificate

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Staff Handbook

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South East Wales Regional Fundraising May 2016

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Complaints Procedure

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Public Music Licence for Cardiff Shop

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Sponsorship and Gift Aid Form

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Gift Aid Form (multiple donation)

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Minutes March 2016

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AGM Minutes 2015

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Incident report

Incidents and Complaints Report Mar 2016

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GRW Policy on Confidentiality

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Minutes of Meeting – January 2016

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Government Report on the Welfare of Greyhounds – February 2016

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Safeguarding Vulnerable Adults Policy

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Organisation Chart – Updated – January 2016

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GRW Policy Document – Safeguarding Children – January 2016

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Sighthound Playgroup – Agreement Form / T&C’s

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Executive Meeting Dates and Venues 2016

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Minutes of Executive Meeting November 2015

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Make a Difference

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Rainbow Bridge Memorial Page

 

 

 

 

 

Rainbow Bridge Memorial Page Image

Patch

Patch

Dusty - Lynda Anthony

Dusty – Lynda Anthony

Flint - Lynda Anthony

Flint – Lynda Anthony

Duke - Many Howells

Duke – Many Howells

Jasper - Carol and Ged Brassey

Jasper – Carol and Ged Brassey

Holly - Zoe McDonald

Holly – Zoe McDonald

Bryn - Andy and Lindsay Jackson

Bryn – Andy and Lindsay Jackson

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Blackwood Shop Xmas Raffle

  • To purchase your tickets:
  • Draw is on the 15th December
  • Just £1 each for these three prizes
  • Complete the form at the bottom.
  • You need to be ‘in it to win it’
 Xmas
1st-Prize1st Prize
Born to Run limited edition, signed by the author,
2nd-Prize2nd Prize
Umbrella Lady Nao by Lladro
£rd Prize MOT, valid till June 2016- Newport testing station

3rd Prize MOT, valid till June 2016- Newport testing station

 

 

About the Michael Monpurgo Book

(Author of War Horse)

This is a limited edition, signed collectors book.

Joy and heartbreak combine in this bittersweet tale of a champion greyhound’s journey through life – and from owner to owner…

A taster:

The bag wasn’t just drifting gently along, it was turning of its own accord. There was something inside it, squeaking and squealing in terror. Patrick didn’t think about it. He shrugged off his school bag and leaped into the canal.

For Best Mate, being rescued from drowning as a young puppy is only the start of his adventures. From unwanted burden to favourite companion, and from pet to champion race dog, this remarkable greyhound proves that it’s not just cats who have more than one life. Cast aside, kidnapped, adopted or living rough on the streets, Best Mate can always find a way to survive. But will he ever find a real home?

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Jennie Ann Street Memorial

 

Jennie and Mr Darcy It was with sadness that we shared the sad news of  the recent passing of Jennie Street, our North Wales indomitable volunteer who was mum to Mr Darcy and loving wife to Graham.
GRW would like to pay tribute to Jennie who was just as devoted to her volunteer work as she was to Mr Darcy. Her enthusiasm inspired others and she played a key role in making headway for the charity in the North Wales region.
Her love of greyhounds led her to organise many events including an annual garden party, sponsored events, street and store collections. Jennie was supported greatly by her husband Graham, who is often pictured in costume, fundraising for hounds with an equal amount of passion.The Trustees wish to give supporters the opportunity to contribute towards a fund to provide a lasting memorial to Jennie at the home of GRW, Hillcrest Sanctuary.

We wish to be able to commision a memorial bench and invite you to donate towards this if you wish. Many were unable to attend her funeral on Thursday 26th November but have asked for a chance to help recognise the amazing work Jennie did for GRW

Jennie 4 This little lady is also Jennie Ann Street – the memorial dog named in Jennie’s honour.

If you would like to make a donation to the fund to provide a memorial bench then please complete the on line form below. You can donate via PayPal, credit/debit card or by cheque.

Should we exceede out target, any surplus will go into the Last Hope Fund, to save dogs in immediate danger of being destroyed without the intervention of GRW.

The Trustees would like to thank you all for supporting this cause.

 

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Volunteer Reimbursement Claim Form

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Cooper Super Fosterer Advert

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Prevention of Bullying and Harassment Policy

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Whistleblowing Policy

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Good Governance Document

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Minutes of the GRW Executive Meeting July 2015

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Last Hope Walk 2015 – Sponsorship Form

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Guidelines for Street and Supermarket Collections

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Code of Conduct for Public Collections

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Minutes of Executive Meeting May 2015

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Guidance on Organising a Rummage Sale

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Report of Accounts 2014-2015

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Tesco store collection application form

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Guidance on organising store collections

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Guidance on Car Boot Sales

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Guidance on taking a dog to a talk

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Guidance on organising Sponsored Walks

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Annual Report of Activities 2014-2015

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Notice and Agenda of AGM 2015

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Minutes of GRW AGM 2014

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Proxy Voting Form 2015

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GRW Volunteer Role Descriptions

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GRW Lone Working – Street Collections

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GRW Anti Fraud Policy

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Greyhound Express Spring-Summer 2015

Greyhound Express 6

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GRW Budget Plan 2015-2016

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GRW Business Plan 2015 – 2020

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Greyhound Express Autumn-Winter 2014

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Executive Minutes January 2015

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GRW Executive Minutes November 2014

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GRW Excecutive Minutes September 2014

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Great Greyhound Sunday 2014 – Sponsorship Form

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GRW Executive Greyhound Forum Report -July 2014

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GRW Executive Minutes of Meeting June 2014

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Minutes of GRW AGM June 2014

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GRW Report of Accounts 2013 – 2014

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Lord Donoughue’s recommendations for Greyhound Racing reform

Appendix 2

SUMMARY OF RECOMMENDATIONS

1. The greyhound racing industry should remain self-regulated providing it adopts the proposed reforms.    This item has been completed

THE NEW GOVERNING AND REGULATORY AUTHORITY

2.To create a single entity to conduct the governance, administration, finance and regulation of greyhound racing, to be called the Greyhound Board of Great Britain (GBGB) This item has been completed

3.The single main Board of the GBGB shall be smaller than at present and contain an increased proportion of independent members. It would contain 10 members: 3 promoters, 1 practitioner, 3 independents (including one from the Regulatory Board), plus the independent chairman of the Regulatory Board, the Chief Executive (who is also on the Regulatory Board) and an independent Chairman having a casting vote. Any proposition would need some independent support to succeed. This item has been completed

4.A separate Stewards Disciplinary Committee to be created. This item has been completed

5.The existing committee structure to be strengthened.  This might be debatable depending on how we feel about some of the committee personnel and the structures around the committees.

6.Many of the existing staff to be employed in the new structure  Other than Alistair all were offered jobs, so this item completed.

7.Early review to establish the number of Stewards and officers required to carry out the regulatory functions in the field, with the assumption that the number of Stipendiary Stewards should be increased – probably to at least 12.   The numbers of tracks has reduced but the number of stipes not increased and now more tracks may open so a formal review should be completed.

8.Directors should serve no more that 4 years at a time, with a maximum of 8 years. 8 years not yet up, but one to watch.

9.The funding of greyhound racing should be revised.  This one a little oblique “be revised” does not say which way the revision should go!   Perhaps this is a question for the industry “what do they understand by this question”?

10.Consideration should be given to altering the payments for transmission licenses and track licenses, while bearing in mind any adverse impact on smaller tracks. Changes in other regulatory fees are suggested.  Apparently this one has been completed.

11.Registration fees should be increased and a percentage should be returned to the owner on evidence that the owner has secured the greyhound’s future in accordance with Rule 18.  This has not been carried out and could make a huge difference.

12.The Regulator should be represented on the BGRF Board and on its recommended interim replacement in the new governing structure, ie, at least one of the 3 GBGB nominees should be from the Regulatory element. Not been done – question is this an issue we want to be concerned with?

13.The BGRF should in due course be disbanded and the Greyhound Levy funds be made available to the new GBGB to decide expenditure priorities in the interests of the sport. In the interim period – not exceeding 2 years – the Fund Board should be reduced by half to operate within the GBGB headquarters. Expenditure on welfare and integrity to be top-sliced from the budget. Not been completed but alternatives might be worse!

14.The Regulator should enjoy the maximum independence compatible with its due accountability to the industry which finances it and which it serves.  Not sure about this one but not a priority for us perhaps?

WELFARE

15.Leading tracks, including BAGS tracks, must accept that they have a collective responsibility for driving the improved welfare agenda BAGS make direct payments to RGT but that does not suggest they are taking the “driving for improved welfare” that seriously.  A big one for us I suggest.

16.Regulation of tracks under the new Animal Welfare Act and its secondary legislation – which will apply to independent as well as licensed tracks – might best be achieved through a hybrid system, whereby the sport’s regulator would license tracks registered with the GBGB and local authorities, in cooperation with the GBGB, would enforce regulations at the independent tracks. This one has been completed

17.Recommendations are made for secondary legislation in relation to Breeding, Registration, Veterinary provision, Kennelling, Drug Testing and dog transportation. I think this is a little ambiguous so perhaps a question to the industry on what they have done?

18.The new ruling body to increase provision for re-homing retired greyhounds. More to be done, a big one for us.  If we/they don’t know how many need help how do they know how much provision they should make.

19.All racing greyhound breeders to be licensed by the Regulator and subject to veterinary supervision.   This has not been completed

20.Breeding issues deriving from Ireland to be the subject of rapid negotiation between the British and Irish governments and racing authorities. This has not been done

21.All greyhounds to be registered at birth or at time of ear-marking (12-15 weeks). This has not been done and also quite important so they know the full scale of the problem including those born which don’t make the grade.

22.Improvements to be made in identification and tracking.  There have been improvements but more to be done.

23.More graded races to be provided for veteran greyhounds.   Not been touched.

24.Research to be commissioned into the desirable age at which greyhounds commence racing.   There is still no published data on this item.

 

25.Validated statistics of track injuries to be centrally maintained. At the last meeting it was suggested this is on its way – I wonder when?

26.More research to be commissioned into the breeding of sturdier greyhounds, into the quality of track surfaces, and into the relationship between greyhound nutrition and injuries.  Some research under way

27.A condition of track licences should be that a track operates an efficient dog re-homing scheme.   Not completed and an important one.

28.The industry should increase the financial support for retirement provision. This has not been done and sould be incumbent upon them to protect ALL the greyhounds into retirement.

29.Liaison between British and Irish racing authorities to be systematically developed and Defra to establish a senior committee to assist this process at governmental level. This has not been done but is a DEFRA problem rather than GBGB, one for us to mention to DEFRA.

30.Recommendations for improved technology and procedures for data collection and record-keeping in the sport to ensure better tracking and tracing of greyhounds and the proper maintenance of a data base of injury statistics.  Here again, 5 years after Donoghue but still nothing concrete.  We should raise this again.

INDEPENDENT TRACKS

31.Greyhound Racing’s authorities should encourage the positive aspects of independent racing and assist the better independent tracks to prosper and achieve common welfare and integrity standards.   Nothing done here.   Rod and Lousie was led by us but then they sold.   As far as we are aware no negotiations with Independents but not in our top 5 I would suggest

32.The current Rules banning participation in independent racing should be dropped in favour of a revised Stud Book Name scheme. The greyhound authorities should consider offering more transitional incentives to encourage independent tracks to join licensed racing.  Don’t believe this has been completed.

VETERINARIANS

33.The independence and authority of track veterinarians should be enhanced by the introduction of written local contracts covering attendance commitments, remuneration and notice periods. The issue of a track licence should be conditional on the existence of such contracts. These contracts would be backed up by a standard National Service Level Agreement covering the matters over which the veterinarian would have ultimate authority, primarily covering welfare, and requisite veterinary qualifications and minimum track veterinary facilities.   This has not been completed and is of medium/high importance.   If vets think they are going to be sacked then they possibly adhere to track managers’ requirements.

34.A schedule of minimum track veterinary facilities to be agreed and facilities improved.  Completed and within the UKAS accreditation

 

35.More rigorous independent inspection by licensed and qualified veterinarians of trainers’ kennels to be introduced.  One of the big ones, not been carried out.

36.The new Greyhound Regulatory Board should introduce improved arrangements for licensing and training veterinarians who act at tracks and inspect trainers’ kennels.  Some progress here not in our top 5 perhaps.

TRANSITION TO THE GREYHOUND BOARD of GREAT BRITAIN

37. Detailed recommendations are made for the committee composition, agenda and timetable to ensure an expeditious transition to the new GBGB. Done.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Appendix 2

SUMMARY OF RECOMMENDATIONS

1. The greyhound racing industry should remain self-regulated providing it adopts the proposed reforms.    This item has been completed

THE NEW GOVERNING AND REGULATORY AUTHORITY

2.To create a single entity to conduct the governance, administration, finance and regulation of greyhound racing, to be called the Greyhound Board of Great Britain (GBGB) This item has been completed

3.The single main Board of the GBGB shall be smaller than at present and contain an increased proportion of independent members. It would contain 10 members: 3 promoters, 1 practitioner, 3 independents (including one from the Regulatory Board), plus the independent chairman of the Regulatory Board, the Chief Executive (who is also on the Regulatory Board) and an independent Chairman having a casting vote. Any proposition would need some independent support to succeed. This item has been completed

4.A separate Stewards Disciplinary Committee to be created. This item has been completed

5.The existing committee structure to be strengthened.  This might be debatable depending on how we feel about some of the committee personnel and the structures around the committees.

6.Many of the existing staff to be employed in the new structure  Other than Alistair all were offered jobs, so this item completed.

7.Early review to establish the number of Stewards and officers required to carry out the regulatory functions in the field, with the assumption that the number of Stipendiary Stewards should be increased – probably to at least 12.   The numbers of tracks has reduced but the number of stipes not increased and now more tracks may open so a formal review should be completed.

8.Directors should serve no more that 4 years at a time, with a maximum of 8 years. 8 years not yet up, but one to watch.

9.The funding of greyhound racing should be revised.  This one a little oblique “be revised” does not say which way the revision should go!   Perhaps this is a question for the industry “what do they understand by this question”?

10.Consideration should be given to altering the payments for transmission licenses and track licenses, while bearing in mind any adverse impact on smaller tracks. Changes in other regulatory fees are suggested.  Apparently this one has been completed.

11.Registration fees should be increased and a percentage should be returned to the owner on evidence that the owner has secured the greyhound’s future in accordance with Rule 18.  This has not been carried out and could make a huge difference.

12.The Regulator should be represented on the BGRF Board and on its recommended interim replacement in the new governing structure, ie, at least one of the 3 GBGB nominees should be from the Regulatory element. Not been done – question is this an issue we want to be concerned with?

13.The BGRF should in due course be disbanded and the Greyhound Levy funds be made available to the new GBGB to decide expenditure priorities in the interests of the sport. In the interim period – not exceeding 2 years – the Fund Board should be reduced by half to operate within the GBGB headquarters. Expenditure on welfare and integrity to be top-sliced from the budget. Not been completed but alternatives might be worse!

14.The Regulator should enjoy the maximum independence compatible with its due accountability to the industry which finances it and which it serves.  Not sure about this one but not a priority for us perhaps?

WELFARE

15.Leading tracks, including BAGS tracks, must accept that they have a collective responsibility for driving the improved welfare agenda BAGS make direct payments to RGT but that does not suggest they are taking the “driving for improved welfare” that seriously.  A big one for us I suggest.

16.Regulation of tracks under the new Animal Welfare Act and its secondary legislation – which will apply to independent as well as licensed tracks – might best be achieved through a hybrid system, whereby the sport’s regulator would license tracks registered with the GBGB and local authorities, in cooperation with the GBGB, would enforce regulations at the independent tracks. This one has been completed

17.Recommendations are made for secondary legislation in relation to Breeding, Registration, Veterinary provision, Kennelling, Drug Testing and dog transportation. I think this is a little ambiguous so perhaps a question to the industry on what they have done?

18.The new ruling body to increase provision for re-homing retired greyhounds. More to be done, a big one for us.  If we/they don’t know how many need help how do they know how much provision they should make.

19.All racing greyhound breeders to be licensed by the Regulator and subject to veterinary supervision.   This has not been completed

20.Breeding issues deriving from Ireland to be the subject of rapid negotiation between the British and Irish governments and racing authorities. This has not been done

21.All greyhounds to be registered at birth or at time of ear-marking (12-15 weeks). This has not been done and also quite important so they know the full scale of the problem including those born which don’t make the grade.

22.Improvements to be made in identification and tracking.  There have been improvements but more to be done.

23.More graded races to be provided for veteran greyhounds.   Not been touched.

24.Research to be commissioned into the desirable age at which greyhounds commence racing.   There is still no published data on this item.

 

25.Validated statistics of track injuries to be centrally maintained. At the last meeting it was suggested this is on its way – I wonder when?

26.More research to be commissioned into the breeding of sturdier greyhounds, into the quality of track surfaces, and into the relationship between greyhound nutrition and injuries.  Some research under way

27.A condition of track licences should be that a track operates an efficient dog re-homing scheme.   Not completed and an important one.

28.The industry should increase the financial support for retirement provision. This has not been done and sould be incumbent upon them to protect ALL the greyhounds into retirement.

29.Liaison between British and Irish racing authorities to be systematically developed and Defra to establish a senior committee to assist this process at governmental level. This has not been done but is a DEFRA problem rather than GBGB, one for us to mention to DEFRA.

30.Recommendations for improved technology and procedures for data collection and record-keeping in the sport to ensure better tracking and tracing of greyhounds and the proper maintenance of a data base of injury statistics.  Here again, 5 years after Donoghue but still nothing concrete.  We should raise this again.

INDEPENDENT TRACKS

31.Greyhound Racing’s authorities should encourage the positive aspects of independent racing and assist the better independent tracks to prosper and achieve common welfare and integrity standards.   Nothing done here.   Rod and Lousie was led by us but then they sold.   As far as we are aware no negotiations with Independents but not in our top 5 I would suggest

32.The current Rules banning participation in independent racing should be dropped in favour of a revised Stud Book Name scheme. The greyhound authorities should consider offering more transitional incentives to encourage independent tracks to join licensed racing.  Don’t believe this has been completed.

VETERINARIANS

33.The independence and authority of track veterinarians should be enhanced by the introduction of written local contracts covering attendance commitments, remuneration and notice periods. The issue of a track licence should be conditional on the existence of such contracts. These contracts would be backed up by a standard National Service Level Agreement covering the matters over which the veterinarian would have ultimate authority, primarily covering welfare, and requisite veterinary qualifications and minimum track veterinary facilities.   This has not been completed and is of medium/high importance.   If vets think they are going to be sacked then they possibly adhere to track managers’ requirements.

34.A schedule of minimum track veterinary facilities to be agreed and facilities improved.  Completed and within the UKAS accreditation

 

35.More rigorous independent inspection by licensed and qualified veterinarians of trainers’ kennels to be introduced.  One of the big ones, not been carried out.

36.The new Greyhound Regulatory Board should introduce improved arrangements for licensing and training veterinarians who act at tracks and inspect trainers’ kennels.  Some progress here not in our top 5 perhaps.

TRANSITION TO THE GREYHOUND BOARD of GREAT BRITAIN

37. Detailed recommendations are made for the committee composition, agenda and timetable to ensure an expeditious transition to the new GBGB. Done.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

View Document

Minutes of SGM June 2013

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Notice and Agenda for SGM June 2013

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Notice and Agenda of AGM 2014

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Annual Report of Activities 2013-2014

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Greyhound Express Spring-Summer 2013

View Document

Greyhound Express Spring/Summer 2014

View Document

GRW Executive Minutes of Meeting April 2014

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GRW Executive Minutes of Meeting July 2013

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GRW Executive Minutes of Meeting January 2014

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GRW Executive Minutes of Meeting November 2013

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GRW Executive Minutes of Meeting September 2013

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GRW Executive Minutes of SGM Meeting June 2013

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GRW Executive Minutes of Meeting March 2013

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GRW Executive Minutes of Meeting January 2013

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GRW Executive Minutes of Meeting September 2012

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GRW Executive Minutes of Meeting July 2012

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Bank Standing Order

Standing order manadate for all regular donations

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Proxy Voting Information for 2014 AGM

Information and details  of the process for proxy voting at the 2014 GRW AGM

View Document

Notice of the Annual General Meeting of GRW 2014

Notice of Annual General Meeting to be held at Jubilee Hall, Llanelwedd, Builth Wells, Powys. LD2 3TY at 11.00am to 2.45pm on Sunday June 8th 2014

View Document

Standing Order Mandate

Standing Order Mandate for all regular donations to GRW

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Gift Aid Form (single donation)

gift aid logo

Gift Aid form

View Document

Breaking up a dog fight – GRW Guidance

GRW guidance for members on methods of breaking up a dog fight

 

View Document

Great Greyhound Sunday 2013 Sponsorship Form

A downloadable sponsorship form for the 2013 Great Greyhound Sunday in North Wales

View Document

GRW e-newsletter May 2013

The May edition of the GRW enews letter is available here

View Document

GRW Risk Assessment

This is the agreed risk assessment to be used by all regional co-ordinators for events

View Document

GRW Public Liability Insurance Certificate

This is the current PL insurance certificate which may be needed for events

View Document

Membership Appliction Form

This is an updated membership application form. Use this to apply or renew membership of GRW. You can also apply/update you membership via the SUPPORT ->MEMBERSHIP ->UPDATE DETAILS main menu

View Document

Volunteer Expenses Claim Form

The form required to be completed when claiming volunteer expenses. Should be returned to the Treasurer

View Document

GRW Company Ltd – Memorandum and Articles

This is the Memorandum and Articles for GRW Co Ltd as submitted to Companies House and approved by the Charity Commission

View Document

GRW Constitution

This is the Constitution of Greyhound Rescue Wales prior to the registration of GRW as a complany limited by guarantee. Now therefore, no longer operational

View Document

Legacy Working Party Final Report

This is the final report made to the GRW Executive of the Legacy Working Party

View Document

Gift Aid Declaration

The Gift Aid Declaration form can be found here – includes important notes – please download, print and return

View Document

GRW e-Newsletter January 2013

The January Greyhound Chat e-newsletter is available here

View Document

GRW 100 Club Monthly Draw Form

Join our monthly draw, have a flutter and help us save more hounds. Application form is available here

View Document

GRW Welcome and Adoption Pack

If you are new to the adoption of greyhoundsor lurchers you can find our ‘Welcome and Adoption Pack here. This is full of useful guidance, hints and tips from before you get your dog, through the first few days and onto the longer term

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Sponsor a dog / Sponsor a kennel

If you would like to help us through our sponsorship schemes for sponsoring our ‘special’ dogs (SAD) or our kennels the sponsorship (SAK) form is available here

View Document